Executive Assistant
£27,000 DOE
Rotherham
This vacancy is supporting the MD and Senior Leadership team with all diary management and professional arrangements.
The ideal candidate will have previous experience in a similar role where they were extremely organised and had a high level of confidentiality.
Duties include
- Coordinating and servicing meetings arranging appropriate attendees and room availabililty
- Agenda creation for meetings, visits, events
- Minute taking and creating and monitoring action logs as required
- Be the first point of contact to welcome and greet visitors
- Pre meeting room preparation ensuring a comfortable ambience and that stationary, IT equipment and refreshments are available as required
- Arrange lunches, accommodation and transport for meetings and other events
- Preparation of reports, presentations and briefing documents meeting any set deadlines for completion
- Co-ordinate travel, event attendance and speaking arrangements for the MD, SLT and other Senior Stakeholders within the wider group
- Diary management for MD ensuring all personal and professional arrangements are scheduled to avoid conflict
Skills & Personal Attributes:
- Excellent organisational and time management skills
- Excellent communication skills
- Stakeholder management experience with the ability to prioritise who comes first
- Minute / note taking experience
- Polite telephone manner
- Presentation and report creation skills
- Welcoming and friendly by nature with a ‘nothing is too much trouble’ attitude
- A willingness to offer and share ideas of ways to add value and efficiencies
- Diary management experience at MD level
- Video conferencing experience
Experienced Using:
- Microsoft Office including Word, Excel and Powerpoint
- Microsoft Outlook
- Teams
DONSM
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